Effective Estimating – Part 4 of 6

In the last Effective Estimating blog post, we talked about providing our prospective clients with multiple Ballpark Estimates in an attempt to separate the wheat from the chaff (to pre-qualify our clients, to determine if they can afford or are willing to pay what we charge for our cabinetry). Today we will look at doing something similar with our Formal Estimates to help us sell more projects.

In addition to having a 3 tiered pre-qualifying Ballpark cost method like I described in the last post of this series, we also might want to provide our prospective customers with three Estimates. This is another reason to have a powerful estimating system that allows you to provide these additional Estimates and/or Proposals quickly and easily, but in an effort towards full disclosure, many of my Custom Cabinet Estimator clients that have also purchased the World Domination Custom Cabinetry app have found that for some jobs, the 3 Ballpark estimates can remove the need for a formal Estimate, and just proceed through the process of field measurement design and then provide a Proposal.

For some of you reading this, you might be asking, what is the World Domination Custom Cabinetry app. Well, it is a great companion to Custom Cabinet Estimator, but can stand on it’s own two feet for multiple purposes, my favorite being that it serves as a SINGLE SOURCE OF TRUTH (everything about a project in one place), and a close second is it serves as a SECOND BRAIN (keeps all the stuff you can’t remember at your finger tips), but I think most users would say that it is what they use to manage and schedule their projects. In the context of this post, it generates the Ballpark Estimate with almost no effort on your part, and it is where your Estimates and Proposals live (in the form of PDF’s produced by Custom Cabinet Estimator),

So back to the topic at hand, if I wanted to create a quick and pain free way to produce multiple Estimates for a project, I would look at the selections made for both my lowest cost per cabinet project and my most expensive cost per cabinet project from the past year, and create Default Material sets in my Custom Cabinet Estimator software to be used throughout the coming year so that I could create the 2 additional Estimates extraordinarily fast each time I do an Estimate. I would simply create the Estimate based on the customers selections, then duplicate that job in Custom Cabinet Estimator, and choose a new Default Material set by clicking one button, then make any additional adjustments like adding or removing accessories, trim, molding, etc., and rinse and repeat for the third option.

My personal experience with doing this was nothing but positive. By providing every client three Estimates, you win some projects simply because you have fulfilled their innate desire to get three prices (the three Estimate mantra is drilled into us throughout our lifetime, but no one ever said the three Estimates have to be from three different companies). Many people will be satisfied with your three Estimates and simply choose the one that fits their budget or desires.

Another common issue this three Estimate methodology solves is the client that does not know, or will not reveal what their budget is, and just goes shopping for Estimates from multiple vendors. The early Estimate providers lose out in this process because they have provided an Estimate based on what the client asked for, but frequently the client cannot afford what they asked for. Each successive Estimate gets closer to what they can afford because each time they find a new vendor, they trim their selections to more realistic things they can afford. If you are one of the early Estimators, you lose, if you are the last guy, you win. When you provide this client an Estimate based on your least expensive selection options, an Estimate based on their selections and an Estimate based on your best of the best selections, this client will more often than not either just go with the Estimate they can afford, or at least come back to review your low cost Estimate (I personally won a lot more jobs in that lower tier of selections after I started providing three Estimates to everyone).

And last, but certainly not least, by providing these three Estimates, some clients will upgrade to the better selection set. I found that I left a lot of money on the table for a whole lot of years by not doing this. Many of my clients upgraded just because they saw the value in the higher grade of door, drawer front, finish, etc., but simply had not considered and/or imagined that the difference would be within their reach.

Today we covered providing our prospective clients with multiple Formal Estimates to help us sell more projects. In our next article in this Effective Estimating series, we will look at the Accuracy of your Estimating System.

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May the Lord bless the work of your hands, heart and mind.

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